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Crew Management for Live Events
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Onboard your crew, credential everyone, coordinate every department, and keep the whole site connected — online or off. From the first hire to the last scan at the gate, CrewDash runs it all.
A clear chain of command with real-time communication at every level.
Create shows, send alerts
Manage teams, coordinate
Daily ops, assign tasks
View schedules, complete tasks
Stand up your departments and teams, then onboard every crew member, vendor, and volunteer into the right place. From the first invite to the last credential, every part of your festival is covered.
Spin up your event in seconds — dates, site, and details.
Structure your whole org the way the festival actually runs.
Crew, vendors, and volunteers request to join from their own phone.
One tap drops each person into the right role and department.
Everyone gets their pass instantly — and you're running the show.
From the first person you onboard to the last scan at the gate, it's the only app your festival needs — and it keeps working when the network doesn't.
Crew, vendors, and volunteers request to join with a show code or a department QR. Producers approve and place them into the right role and department in one tap — no more unassigned pile.
APPROVE · PLACE · GOEvery pass is a digital laminate — a signed QR that lives on the crew's phone and IS their credential. Print it laminate-ready for a lanyard, then scan at the gate: any phone becomes a reader with green/red verdicts against the zone matrix, verified with zero signal.
DIGITAL · PRINT · SCANScan crew passes at the food line. One serving per person per meal, blocked at the database — with a live served count and an offline-safe queue when the tent has no bars.
NO DOUBLE-SERVEOne request board for every department: carts, radios, power, extra hands, catering. Request → approve → fulfill, with a full thread on every ticket. Import your truck pack list straight from a CSV.
REQUEST · FULFILLJoin a show and the whole thing downloads — map tiles, site plan, photos, docs. On a dead-signal field the map, GPS, schedule, and check-ins all still work. A one-tap Storm-Proof check confirms each device is ready.
WORKS OFF-GRIDFire an emergency alert and watch check-ins tick in live — who's accounted for, who isn't, on one board. Acknowledgements ride the mesh, so they land even when cell service is gone.
ALL ACCOUNTED FORThe moment someone joins, they've got their credential: the same signed pass on their phone, printed on a laminate, or (soon) on an RFID band. From onboarding to catering to the gate, it's one pass — and one app — for the entire festival. Every scan is logged, so you always know who's where.
Hover any feature to see it in action. Complete toolkit for managing crews, equipment, and communications at live events.
Create, assign, track tasks with priorities and real-time status
Build crew schedules with event times, locations, and timelines
Countdown/count-up timers synced across all devices for cues
Direct messages and group channels with file sharing
Broadcast messages to entire crew with priority levels
Priority broadcasts that cut through all notifications
Centralized contacts with roles, departments, radio channels
QR-based asset management for equipment deployment
Track vehicles, assignments, and availability
Document frequencies and channel assignments
BLE + LoRa mesh keeps crew connected without WiFi
Auto cloud sync when connected, full offline capability
No WiFi? No cell service? No problem. CrewDash uses Bluetooth and LoRa mesh to keep your crew synced — even in the most remote locations.
Pair a LoRa radio module to your phone via Bluetooth (~$35).
Your device auto-discovers other nodes and joins the network.
Data syncs over the mesh, hopping device to device.
Priority-based queue ensures critical data syncs first
Cloud traffic is TLS-encrypted in transit and access-scoped per user via Row-Level Security at rest. Local LoRa and BLE links use AES-encrypted payloads. Your crew communications are private by default.
Encryption keys derived from invite code SHA-256. No key, no access.
GCM authentication tags verify every message. Any tampering is rejected.
Device-to-device encryption. Messages never touch a server when offline.
All plans include every feature. Only pay for team size.
Seasoned lighting designer and production professional with extensive experience in live events, festivals, and touring. Owner of SJP Productions, Stefan has worked major festivals including Lockn', Peach, Bisco, Mountain Jam, Taste of Country, and Gathering of the Vibes. Known for immersive environments — projection mapping, architectural lighting, and innovative visual experiences that transform outdoor spaces into magical environments.